Custom work has no price list. We publish our ranges anyway.
A quote that matches the final invoice is the floor; the Producer of Record — one senior producer, named on the contract, from intake call to measurement deck — is the difference. The numbers are directional, and your final scope depends on the five levers below: scenic build, content load, broadcast reach, crew days, and venue math.
Five ranges and a retainer cover everything we produce. Find your tier, then book the call.
Place your event on the scale and read your range right here on the page. These are direct-engagement ranges; agency partners work from a partner rate card we share under NDA.
$25K–$60K
This tier covers a half-day or single-day engagement: a boardroom, a small-ballroom session, or a studio day. We bring sound, lighting, in-room video, and corporate AV rental — no scenic build, no broadcast. It’s the right tier when the room itself is the deliverable.
- Boardroom
- 1-day
- AV-only
$60K–$125K
This tier covers a corporate town hall, a regional summit, a brand activation, or a donor reception, with proper staging, LED wall rental, and a designed lighting plot. It’s the tier where someone has to call the show: one voice on comms cueing audio, video, and lighting, so your town hall doesn’t run on hand signals.
- Town hall
- Activation
- Reception
$125K–$300K
This tier handles a two- to three-day agenda — keynote plus breakouts — with a scenic build and a post-show measurement deck your exec sponsor will quote on Monday. Most corporate summits and benefit galas land here.
- Summit
- Gala
- Launch
$300K–$1M
These are multi-day, multi-track programs: a flagship keynote, 6–11 parallel breakout tracks, a sponsor show floor, and same-day content cut-downs handed to your social team before strike. At this scale we sit in your planning meetings from week one, because an 11-track agenda has no margin for a partner who first shows up at load-in.
- User conf
- SKO
- Multi-track
$1M+
We broadcast to plants, remote offices, and regional sites, with custom scenic fabrication, multi-language delivery, and redundant encoding paths. This is the tier where the brief includes a continuity plan, not just a show flow.
- Global
- Broadcast
- Custom scenic
$30K–$150K / mo
A retainer is an ongoing production partnership for internal communications, weekly or monthly studio days, and recurring events. You get locked crew rates, priority scheduling, and a producer who already knows your brand standards. It’s the right structure when “every quarter” is already on the calendar.
- Retainer
- Studio
- Priority
Five levers move the number. Your CFO will ask about them in this order.
The ranges above are directional; these five levers are what sharpen them into a number your finance team can defend line by line.
Scenic and LED scope
This is the single biggest variable on the quote: how much custom fabrication, what pixel pitch, and how many square feet of LED wall rental. Pixel pitch and wall size alone can move the number across multiple tiers.
Content build
Are we building keynote graphics, chapter cards, and walk-ins from scratch, or is your team delivering finished content for our team to QC and play back? The two paths differ by an order of magnitude in content-team hours.
Broadcast scope
The question is whether you’re single-site and in-room, or multi-site and multi-language with failover paths. Every additional receive site and language track is real encoding hardware and a real crew day. Treat the eighth language as the eighth crew add, not a checkbox.
Days of crew
Load-in, rehearsal, show, strike: every day on site is a billable crew day. A three-show-day event is a six-to-eight-crew-day engagement, before broadcast or scenic add-ons.
Venue constraints
Every venue carries hidden math: rigging stamps, third-party freight, and the house AV desk you never chose, with captive pricing and a crew you meet on load-in day. We run a venue advance and flag the venue’s outside-AV clauses before you sign, not after they surface on a change order.
Most clients hold these five line items direct, and we recommend keeping it that way.
- Venue and F&B, contracted directly with the property. You hold the master account; we plug in.
- Travel and accommodations: crew per diem, flights, and hotel for out-of-market engagements. Quoted as its own line item to whoever holds our contract — you, or the agency you’ve hired.
- Speaker fees and talent: honoraria, keynote bookings, entertainment. We coordinate with the talent agency on tech rider; we don’t sign the talent contract.
- Registration platform: Cvent, Splash, or your custom stack. The license sits with you; we integrate at the data layer for badge printing and session capacity.
- Marketing and promotion: we hand off finished content cut for your channels. We don’t run paid media; your team or your agency does.
Because the first question every buyer asks is also the hardest one to get in writing. Publishing the ranges lets you place your event before the first call, and it gives your finance team a number with a source. The figures are directional — every program is custom, and the exact number comes out of scoping.
Five ranges plus a retainer, for direct engagements: $25K–$60K for a single-day AV engagement, $60K–$125K for a single-day flagship, $125K–$300K for a multi-day corporate summit, $300K–$1M for flagship user conferences, and $1M+ for a global flagship with multi-site broadcast.
A production retainer runs $30K–$150K / mo: an ongoing partnership for internal communications, studio days, and recurring events with locked crew rates and priority scheduling.
Five levers, in order of weight: scenic and LED scope (the single biggest swing; pixel pitch and wall size can move the number multiple tiers), content build, broadcast scope, days of crew, and venue constraints. A three-show-day event is a six-to-eight-crew-day engagement before broadcast or scenic add-ons.
Five line items most clients hold direct: venue and F&B, travel and accommodations, speaker fees and talent, the registration platform (Cvent, Splash, or your custom stack), and marketing and promotion. Travel is quoted as its own line item to whoever holds our contract — you, or the agency you’ve hired.
A deposit on signature, typically fifty percent, holds the crew and the gear against your date. Longer engagements bill against milestones named in the SOW, and the final invoice lands after strike with the post-event deliverables, on net-30 terms. Retainers bill monthly in advance.
The schedule is on the SOW before you sign it. Nothing about how the money moves should be a discovery mid-engagement.
We produce on the Gulf Coast, so postponement language is in every contract, not negotiated after the storm has a name. If a named storm, a venue closure, or a corporate travel freeze moves your date, your deposit transfers to the new date, once, within twelve months, without penalty.
Costs already committed on your behalf — engineering stamps, non-refundable freight, sub-rental cancellation fees — pass through at cost with documentation. What we will not do is resell the contingency back to you as a rush fee when the date comes back around.
Nothing bills until you have approved it in writing. When scope moves — an added rehearsal half-day, a second IMAG camera, one more breakout room — your producer flags the variance the same day it surfaces, prices it, and sends it for written approval before any work starts.
The change order that appears for the first time on the strike invoice is the dispute we engineer out: scoped on day one where we can see it coming, surfaced same-day when we can’t.
No. Agency partners work from a partner rate card we share under NDA, not these public ranges, which are written for direct engagements. Quotes, invoices, and change orders route to the agency only; your client never sees our paper, and your margin is your business. Same math, different paper.
The partner program is on the partners page.
Send us your scope. We come back with a directional number, two scope questions, and a calendar link.
The numbers are published. Now let’s sharpen one for your event.
Send us your scope and a producer comes back inside one business day with a directional number built around your program — not a generic range, and not a quote-form maze.