What corporate event production actually costs, published, not gated.
Five engagement ranges, so you can place your event before the first call, and so we can flag scope mismatches before either of us wastes a meeting. Numbers are directional. Your final scope depends on the five levers below: scenic build, content load, broadcast reach, crew days, and venue math.
Five ranges. Place your event, then book the call.
$15K, $40K
AV-only engagements. Half-day or single-day, boardroom, small-ballroom session, or studio day. Sound, lighting, in-room video capture. No scenic build, no broadcast. The right tier when the room is the deliverable.
$40K, $120K
Single-day flagship. Corporate town hall, regional summit, brand activation, or donor reception. Proper staging, LED, dedicated producer, designed lighting plot. The tier where a producer stops being optional.
$120K, $350K
Multi-day corporate summit. 2-3 day agenda, keynote + breakouts, scenic build, post-show measurement deck. Most wholesaler summits and benefit galas land here.
$350K, $800K
Flagship user conferences. Multi-day, multi-track. Flagship keynote, 6-11 parallel tracks, sponsor showfloor, same-day content cut-downs handed to your social team before strike. The tier where production stops being a vendor and starts being a war-room partner.
$800K, $1.5M+
Global flagship + multi-site broadcast. Broadcast to plants, remote offices, and regional sites. Custom scenic fabrication, multi-language delivery, redundant encoding paths. The tier where the brief includes a continuity plan, not just a show flow.
$20K, $120K / mo
Production retainer. An ongoing production partnership for internal comms, weekly or monthly studio days, and recurring events. Locked crew rates, priority scheduling, a producer who already knows your brand standards. The right structure when "every quarter" is on the calendar.
Five levers that actually move the number, in order of weight.
Scenic and LED scope
How much custom fabrication, what pixel pitch, what square footage. This is the single biggest swing, pixel pitch and wall size can move the number multiple tiers.
Content build
Are we building keynote graphics, chapter cards, and walk-ins from scratch, or is your team delivering finished content for our team to QC and play back? The two paths separate by an order of magnitude in content-team hours.
Broadcast scope
Single-site in-room, or multi-site, multi-language, with failover paths. Every additional receive site and language track is real encoding hardware and a real crew day. Treat the eighth language as the eighth crew add, not a checkbox.
Days of crew
Load-in, rehearsal, show, strike, every day on site is a billable crew day. A three-show-day event is a six-to-eight-crew-day engagement, before broadcast or scenic add-ons.
Venue constraints
Union venue, rigging stamps, third-party freight, in-house AV exclusives. Every venue carries hidden math. We run a venue advance and flag the costs before they show up on a change order.
Five line items most clients hold direct, and why we recommend it that way.
- Venue and F&B, contracted directly with the property. You hold the master account; we plug in.
- Travel and accommodations, crew per diem, flights, hotel for out-of-market engagements. Quoted as a transparent line item, not buried in a markup.
- Speaker fees and talent, honoraria, keynote bookings, entertainment. We coordinate with the talent agency on tech rider; we don't sign the talent contract.
- Registration platform. Cvent, Splash, or your custom stack. License sits with you. We integrate at the data layer for badge printing and session capacity.
- Marketing and promotion, we hand off finished content cut for your channels. We don't run paid media; your team or your agency does.