A 2,100-person wholesaler summit, broadcast to 14 terminals with zero downtime.
A Gulf Coast energy wholesaler brought us on twelve weeks out, head office and wholesaler partners in Houston, fourteen terminal sites across Texas and Louisiana, and the channel force that actually runs the margin watching live from the unit. Three days. One feed. Audit-grade paperwork on day one.
Every terminal had to feel like the main room, without the keynote dropping a frame when the CEO walked on.
Their summit had been in-person-only since they'd been running it, which meant two-thirds of the channel force, the terminal operators who actually run the margin, had never been in the room. Leadership wanted them in. Without thinning the production for the 700 wholesaler partners who'd be sitting in front of the stage.
Three non-negotiables landed on the brief: every terminal feeds the same room the keynote does, the safety package survives a third-party audit, and the keynote doesn't drop a frame when the CEO walks on. None of those three are negotiable on day one of a three-day run.
One producer. Three stacks of redundancy. Nothing left to chance.
A stage that read on camera as sharply as in the room
We rebuilt the scenic around a 38-foot curved LED wall with camera-safe content, pixel-matched flanking displays in every breakout ballroom, and identical lower-thirds across every feed. The terminal in Beaumont and the back row in Houston watched the same brand, by frame, not by approximation.
SRT-over-bonded-cellular to 14 terminal sites
Fourteen receive sites, two bonded-cellular routers each as primary, wired SRT as failover, redundant encoders in Houston. Mean end-to-end latency under 1.2 seconds. Every remote crew was on a two-way producer comm, so a terminal in Lake Charles could raise its hand into the keynote Q&A like it was sitting in row four.
A rehearsed run of show, called by one producer
Forty-one cue-sheets. Three full technical rehearsals. One show caller in comms with audio, video, lighting, scenic, and every remote terminal. When the CEO's mic battery died nine minutes into the opening, the backup was live inside nine seconds, and you cannot tell on the recording.
Safety-compliant rigging, badged-in crew
Every crew member was pre-cleared through ISNetworld and the client's Avetta queue before the badging window opened. Rigging stamps came from a third-party engineer, not our shop. The full EHS walkthrough was on file with procurement forty-eight hours before load-in, in the format their auditor reads.
Record attendance. Zero production incidents. A three-year renewal, signed inside ten business days.
The summit hit a record 2,100 on-site, with live participation from every terminal site for the first time. Post-event sponsor satisfaction landed at 9.6 / 10. The client signed a three-year production retainer inside ten business days, and routed two adjacent business units to us before the quarter closed.
Your next summit deserves a team your CEO will name on the way off stage, and a procurement file that's already cleared.
Tell us the date and the outcome on the line. One business day later you'll have a scoped plan, an insurance certificate, and an Avetta-ready W-9.
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